Permanent Junior Administrator

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General Details
, PaarlCape Winelands
Advertised By: Agency
Job Type: Full-Time
My client is an established national retailer, seeking to employ a Junior Administrator in Paarl. The successful candidate must have Matric and a valid drivers license.
Knowledge and experience:

Grade 12 essential

Using computer programs and software (SAGE)

Admin related functions e.g. cashing up, filing, receiving cash i.e debit cards

Basic knowledge of business operation processes

Knowledge and understanding of payment types and products

Own transport and driver’s license is essential


Process payments and issue receipts in a professional and friendly manner

Prepare and collate credit notes

Answering of telephones in a professional, friendly manner and redirecting the calls

Processing of GRC’s / GRS

Processing of IBT’s

Processing of insurance cover information

Obtaining authorization of GRC / Audit Train and IBT movement reports before filing

Ensure all invoices and credit notes are in order and files

Ensure fling is up to date

Preparation of EFT paperwork for authorization

Uploading of Discovery Insure checks

Action POD / Invoices / Order requests ad per DR’s department recons

Updating of demo / display recon

Reconciliation of Beame units issues and received

Compiling of reports i.e unders & overs; receipts; outstandings etc

Respond to debtors and creditor queries

Assist in the ordering of staff clothing for the store

Responsible to keep the admin office and filing area tidy

General housekeeping (coffee area, customer waiting area and overseeing facilities cleaning schedule – ensure cleaning is done as per schedule done by manager)

General administration duties and ad-hoc projects

Skills / Requirements:

Excellent telephone skills

Excellent listening skills

Good writing skills

Deadline orientated

Excellent customer service / orientation

High attention to detail

High level of accuracy

Positive approach to work / relationships

Must be willing to work every 2nd Saturday 08:00 to 13:00

Must be willing to stand in for Admin staff when on leave

Will be required to work in Stellenbosch once a week (Wednesdays)

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