Operations Coordinator assist in the day-to-day coordination and management of operational activities of all in-process and forthcoming manuscripts. Build and maintain strong interpersonal relationships with authors, reviewers, Section Editors and Editor-in-Chiefs. Maintain regulatory quality standards (double-blind peer review and ethical review practices) and ensure all forthcoming operations documents are complete upon its release to production staff as to ensure project delivery are within allotted timelines.
Relevant vocational qualifications or, 3-5 yrs. in the role of an editorial assistant or editorial manager.
A process or project management, communications, or customer service degree
Driver’s license and own transport.
Other process and project management, communication or customer service courses undertaken
Specialist knowledge or a scientific or technical background.
Great time management skills
Collaborate with co-workers
Self-motivated and results oriented
Good at spotting trends, report and analyse
Strong, dynamic, and independent
Journal production targets
Communicating with the publications department, and production staff on timescales and manuscript progress to manage deadlines for stages in the unassigned and review publishing process.
Preparing documentation for weekly and monthly publications meetings with supervisor.
Actioning Editor-in-Chief, Managing Editor or Section Editors editorial decisions and/or requests.
Follow-up on reviews and revised manuscript progress.
Liaise with authors throughout the unassigned and review process, as to keep them informed on the status of their manuscript on a bi-weekly basis.
Communicating with authors in allocated journals to clarify the requirements and obtain missing information for the manuscript as to meet the submission standard, set out in the company policies and author guidelines.
Planning and management of forthcoming manuscripts, as set out in the deliverables brief, scheduling and actioning processes to ensure timeous release to production staff.
Obtaining permission to publish forms, prior to the commencement of review, from authors to protect both the company, Editorial Board and the authors against plagiarism claims.
Receiving, coordinating, executing, and finalising administration tasks and emails of authors, of manuscripts, of peer reviewers and editors.
Manage and be responsible for the running of, to meet objectives, of the peer-review process from manuscript submission to final editoria…