PA / Stock Controller

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General Details
, MdantsaneEastern Cape
Advertised By: Agency
Job Type: Full-Time

Our client, and esteemed motor dealership in East London, is looking for a suitable candidate to fulfil the role of Personal Assistant to the Dealer Principle and Vehicle Stock Controller.


  • Matric / Grade 12
  • Valid Driver’s License
  • Computer Literate: MS Word, Excel, and PowerPoint
  • Former experience at a motor dealership is an added advantage
  • Excellent administration skills
  • Good communication and people skills
  • The ability to coordinate events and projects
  • Attention to Detail
  • Must be able to work in a team environment


  • Support the Retailer Principal with regards to all admin duties.
  • Coordinating awards evening.
  • Pinnacle:
    • Understand the full CRM functionality required to effectively manage the CRM Database. This includes modules (sales, vehicle admin, workshop).
    • Produce selection reports and process SMS Mailshots and Mail Merge functionality.
    • Manage the CRM database to ensure quality of every record.
    • Responding to customers’ responses through the SMS response on Pinnacle.
    • Reach the desired group of customers for all campaigns.
    • Run reports for Management on CRM database.
    • Help train new employees on the workings of the CRM database.
    • Removing and merging duplicates on the system.
    • Creating purchasing orders when required.
  • Order and Control branded stationery for the company (key rings, licence disc holders, business cards, deal folders).
  • Monitor SmarSurv tracker units for East London and King Williams Town (DE installation and Reinstallation).
  • Monitor gifts for Vehicle Sales – all departments, including King Williams Town.
  • Placing grocery orders and orders for cleaning supplies.
  • Controlling the books and spare keys of the new vehicles and company cars.
  • Leave register for vehicle sales, Management and F & I.
  • Compile monthly Sales Reports.
  • Control the admin side (opening and closing of Job Cards, processing fuel orders and completing the books).
  • Reporting any damage to new vehicles arriving from the factory.
  • Controlling the admin of Government vehicles.
  • Coordinate the training which takes place on site (booking candidates, food and refreshments).
  • Coordinate Stock Control and Vehicle collections.
  • Vehicle Stock (Vehicle orders or invoicing).
  • Colours and Options.
  • Sales Quotes.

Please consider your application unsuccessful if you have not heard back from us within 2 weeks.

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