Admin Supervisor

Admin Supervisor

Cape Town Child Welfare Society is looking for an enthusiastic; motivated individual who is able to oversee and co- ordinate the overall administrative functioning of the organization in a manner which ensures effective service delivery and the safety of the organization as follows:

  • Assigns work and provides direction to admin staff
  • Ensures that assigned tasks are completed timeously and of a high standard.
  • Participates in the recruitment; screening and selection of admin staff by advertising vacancies
  • Screening CVs, conducting interviews and selecting staff
  • Evaluates, develops and recommends office procedures and practices to senior management
  • Ensures that approved office policies, practices are understood and implemented by admin staff
  • Monitors office expenditure by recording expenses and alerting Director timeously of any potential over expenditure
  • Provides input into the budget and maintains accurate financial records iro administrative expenditure
  • Maintains client, staff and program information using spread sheets and databases
  • Identifies and ensures that supplies are provided where needed e.g. reception, archives, fleet, office, admin, cleaning, maintenance etc.
  • Ensures that compliance is demonstrated iro OHS
  • Provides historical reference by developing and utilizing effective filing and retrieval systems
  • Ensures the protection and security of files and agency records
  • Demonstrates a level of IT knowledge which will enable the innovative use of platform designs in the  collation and analysis of data.

QUALIFICATIONS:

  • Relevant qualification in Office Administration will be an advantage

EXPERIENCE:

  • 10 yrs and more experience as a supervisor within the field of administration

SKILLS:

  • Excellent administrative and organizational skills. Good numeracy skills, proficient in Microsoft office, Outlook, Powerpoint.
  • Good communication skills, attention to detail, flexible, organized, able to work independently, demonstrates problem solving and decision making abilities and able to use own initiative.
  • Driver’s license and competency test certificate, police clearance, form 30 (Child Protection Register check) essential

Please email CV and documents to:  [email protected]   and  [email protected]

Closing date: 30 April 2020

Contact number: 021 6383127

 

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