Permanent Finance / Operations Manager

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General Details
Location:
, OtherNorthern Suburbs
Advertised By: Agency
Job Type: Full-Time
Description
A well-established company based in Parow is seeking to employ a hands-on Financial / Operations Manager to joint their team. You will be working closely with the CEO of the company and will be responsible to oversee company finances and assisting with the business daily operations.
Responsibilities:
Information systems


Functionality and information of SpaceBiz is up to standard and to the requirements of the company needs (Debtors/creditors details up to date)


Correct procedures are written for the usage of the system.


Security – access to the system and levels of security are in place for each user.


Simplify all data into usable reports and information through programming of the system.


Ensure that all the staff are trained and skilled to perform their daily operations through the best IT resources.



Pastel Accounting & Payroll


Correct data captured into the system.


Financial data captured correctly.


Payslips correctly imported with correct information.



General Software/Hardware


All systems are standardised throughout the company.


Functionality of hardware is up to date and utilised.


Development and maintenance of the company IT plan.


Ensure that all the staff are trained and skilled to perform their daily operations through the best IT resources.


Emails are functional and operational.


Security of company information and effective backup systems internally & externally.


Software used is to improve work performance and ease of work.


Telecommunication is functional and operational.



Accounting:
Cashbooks


Capturing of Bank statements.


Update Creditors information.


Record keeping of payments made & outstanding.


Daily & Monthly payments.


Petty cash balancing / control.



Debtors


Financial clearance of all projects.


Age analysis management.


Record keeping of payments made & outstanding.


Debtors monthly report.


Update Debtors information.


Ensure that prices are correct / updated - Regular price comparisons.


Debtors’ statements administration.



Creditors


Age analysis management.


Credit application procedures.


Monthly reconciliation of supplier accounts (Tax Invoice, POD, PO, GRV)


Improve settlement discount agreement.


Any discrepancy to be reconciled and corrected.


Ensure that prices are correct / updated - Regular price comparisons.


Data capturing of fuel slips.



Data Capturing


Import and capturing of supplier invoices received.


Import and capturing of customer invoices delivered.


Data captured is up to standard with correct information.



Sub-Contractors administration


New sub-Contractor contracts and information.


Bank details to be confirmed.


Buy-Out Report updated on a two-weekly basis.


Subbie retention reconciliation.



Inventory Control


Monitor and control current inventory levels.


Stock stake figures – Weekly, Monthly, and yearly.


Optimal Storing area.


First in first out inventory system.


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