Permanent Receptionist / Office Assistant

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General Details
Location:
, OtherNorthern Suburbs
Advertised By: Agency
Job Type: Full-Time
Description
A successful manufacturing company based in the Northern Suburbs is seeking to employ a Receptionist / Office Assistant to join their small team. We are looking for a highly organized, hands on person that is willing to learn in a fast-paced environment.
Responsibilities:

Administration:



Answering, screening, and forwarding telephone calls, making appointments


Receiving customers and visitors at reception


Updating Covid Database


Maintain office security by following safety procedures and controlling access via reception desk


Receiving and sorting daily mail and emails


Filing


Arranging courier services


Arranging interviews and all other meetings


Typing out documents / spreadsheets


Keeping track of stationery and replenishing stock


Archiving old documents and keeping Archive Store in order


Scrutinising security logbook on weekly basis


Ad hoc tasks


Check for tenders daily in websites provided and local newspapers


Filing of credit card receipts


Sorting according to month-end statement


Keeping the logbooks for the company vehicles up to date


Safekeeping the keys of the company vehicles and booking vehicles out to authorised personnel


Ensuring vehicle services are booked on time



Finance Assistance:



Capturing of supplier invoices on SAP


Filing of Supplier Invoices


Requesting statements from Suppliers monthly



HR Assistance:



Assisting HR Manager with Contracts (New contracts and renewals)


Keeping track of workers sick notes


Registering of RMA Claim - injury on duty plus all related admin


Placing ads for vacancies


HR Filing


Typing of warnings and other relevant



Travel Arrangements:



Getting quotations for airline tickets and accommodation


Booking airline tickets


Booking accommodation


Ensuring we receive the invoices for airline tickets and accommodation


Travel Requests



Requirements

:

Matric


SAP Experience


Ms Office


Willing to learn


Excellent communication skills – Verbal and Written



To apply, please send your CV to [email protected]
Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful. Persona Staff CC is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.

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