Permanent Reception / Office Admin

General Details
Location:
, OtherNorthern Suburbs
Advertised By: Agency
Job Type: Full-Time
Description
A successful manufacturing company based in the Northern Suburbs is seeking to employ a Receptionist / Office Assistant to join their small team. We are looking for a highly organized, hands-on person that is willing to learn in a fast-paced environment.
Responsibilities:



Administration:




Answering, screening, and forwarding telephone calls, making appointments


Receiving customers and visitors at the reception


Updating Covid Database


Maintain office security by following safety procedures and controlling access via the reception desk


Receiving and sorting daily mail and emails


Filing


Arranging courier services


Arranging interviews and all other meetings


Typing out documents/spreadsheets


Keeping track of stationery and replenishing stock


Archiving old documents and keeping Archive Store in order


Scrutinising security logbook on a weekly basis


Ad hoc tasks


Check for tenders daily in websites provided and local newspapers


Filing of credit card receipts


Sorting according to a month-end statement


Keeping the logbooks for the company vehicles up to date


Safekeeping the keys of the company vehicles and booking vehicles out to authorised personnel


Ensuring vehicle services are booked on time



Finance Assistance:




Capturing of supplier invoices on SAP


Filing of Supplier Invoices


Requesting statements from Suppliers monthly



HR Assistance:




Assisting HR Manager with Contracts (New contracts and renewals)


Keeping track of workers sick notes


Registering of RMA Claim – injury on duty plus all related admin


Placing ads for vacancies


HR Filing


Typing of warnings and other relevant



Travel Arrangements:




Getting quotations for airline tickets and accommodation


Booking airline tickets


Booking accommodation


Ensuring we receive the invoices for airline tickets and accommodation


Travel Requests



Requirements


:

Matric


SAP Experience


Ms Office


Willing to learn


Excellent communication skills – Verbal and Written



To apply please send your CV to:
[email protected]


Only shortlisted candidates will be contacted.

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