Tender Administrator

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General Details
Location:
, OtherCape Town
Advertised By: Agency
Job Type: Full-Time
Description

Tender Administrator
To accurately oversee and execute the administrative support function for all projects in the Estimating Department to ensure timely submission of projects.
Main Job Tasks, Responsibilities
Administration
- Daily email and telephonic communication with clients and sub-contractors
- Copy, filing and scanning of project related documents
- Creating tender invitation with Dropbox link
- Addendums of tenders
- Standardised and professionalize tender documents – (i.e., Slotting in dividers)
- Creating tender envelope for submission
- Scanning and punching tender for final submission
- Following up Salespersons on extension validities
- Filling in validity extension documents when received.
- General admin and follow ups (arranging meetings, roster, Planner, ensuring estimators/sales /Craig know of their site meetings and other meetings etc)
- Stand up meeting notes
- Validity extensions – tracking and chasing sales
- Conducting interviews with sub-contractors when needed - typing up minutes
- Assist other internal departments with data capturing and reporting when needed
Project Task Management
- Chasing up sales for the project documentation
- Receiving documentation from the Sales Department and scrutinizing the tender document
- Stripping & scanning the document and populating it to the respective folder
- Filling in the tender initiation template based on SWOT analysis
- Filling out and slotting in returnable documents for functionality
- Checking the functionality for the tender
- Arranging the program with Project Planner and Administrator when needed
- Filling in a standardised form based on local content requirements of tenders when applicable
- Assign internal job numbers to new projects
- Assess all tender returnable requirements and create suitable functionality checklist.
Reporting
- Basic reporting on projects to Estimating Manager and Senior Estimator / Estimator
Risk Analysis
- Develop and apply the SWOT analysis to all prospected tender documents.
- Identify and highlight possible outcomes of tender rewards through reviewing of the tender document.

Key Competencies
- Detail orientation
- Deadline driven
- Working under pressure
- Interpersonal skills
- Communication
- Administration
- Coordination
- Planning and Organising
- Solution orientated

Essential Knowledge
- Microsoft Office
- Microsoft Planner
- Minuting skills
- Building industry knowledge will be beneficial

Minimum Education and Experience
- Matric
- Administration diploma or certificate
- Project management diploma(ideal)
- 2-3 years general administrative experience (if matric)
- 2 years administrative experience in construction as a tender clerk (ideal)

Should you fit the profile please email [email protected]
SALARY: R10 000-R14 000
Should you not receive a response within two weeks please assume unsuccessful.


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