Finance Operative – QuickBooks Online

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Finance Operative - QuickBooks Online
Benefits: Negotiable
Location: Cape Town
Type: Permanent
Reference: #21456
Company: Datafin Recruitment

A US-based FinTech company wants your numerical expertise to be their next Finance Operative where your role will include Bookkeeping, Payables & Receivables, Payroll Administration and ensuring Compliance. You will report to the Finance Director. The ideal candidate must have strong proficiency with QuickBooks Online with enough QBO literacy to navigate, use, and do a fairly quick ramp-up to the level the role requires, rapid, accurate data entry - can perform basic functions with speed and accuracy, AP/AR familiarity (expertise a strong plus), at least 6 months hands-on Payroll experience being able to process end-to-end (more than tertiary knowledge) and experience with U.S. business/financials. You must also be able to diagnose and solve minor problems and understand the Payroll-to-Bookkeeping information flow and is able to configure platform integration settings for optimal Bookkeeping results and has completed a number of small projects.
Duties:
Bookkeeping
Monthly Close -
    • Complete reconciliations and basic data integrity checks.
    • Submit reports that pass Finance Director (FD) review more than 80% of the time. For examples of data integrity, refer to the Overview tab of the Asana project "Cross-check."

Payables and receivables
Accounts payable -
    • Accurate and timely entry of bills received to client inboxes, paying close attention to due dates and expense categories.
    • Correctly setup Vendor accounts in QBO; ensuring we receive W-9 forms and saving such to gDrive and Vendor QBO record.
    • Provide FD with accurate AP aging and recommendations on bill pay.
    • Alert FD of vendor issues/questions; be able to troubleshoot vendor inquiries or handle statement requests, provide transactional info to vendors.

Accounts receivable -
    • Accurate and timely creation of invoices on behalf of clients, sending to client-client per specific guidelines.
    • Update client contacts in various software as requested by client, contact, or Ledger team.
    • Provide FD with accurate AR aging and recommendations on collections efforts.
    • Alert FD of client issues/questions; be able to troubleshoot client inquiries or handle statement requests, provide transactional info to clients.

Payroll administration -
    • Advise clients on Payroll and platform onboarding best practices.
    • Identify anomalies and take proper steps to verify and resolve.

Compliance
End-of-year Form s -
    • Provide info needed to FD for form generation.
    • Support the FD in client communications or form distribution.

Sales Tax -
    • Submit timely and accurate filings when provided with clear tutorials.

Profit First -
    • Complete PF transfers per the client-specific allocation percentages and timelines.
    • Complete PF Instant Assessments (ad hoc).

Business context -
    • Knows how our clients' businesses operate on a high level as well as their core team metrics and can use that knowledge in daily decisions, with help.

Investigation -
    • Proactively notices and uses resources (context, prior notes, bank, email, client access) to investigate and resolve Accounting/transactional mysteries. Before you take a question to a client, you've exhausted all resources.

Requirements:
    • QuickBooks Online (Non-negotiable) - You have to possess enough QBO literacy to navigate, use, and (if not at expertise level necessary) do a fairly quick ramp-up to the level the role requires. Side note: experience with the QuickBooks app is not sufficient.
    • Rapid, accurate data entry - Can perform basic functions with speed and accuracy.
    • AP/AR familiarity (expertise a strong plus).
    • Payroll - Minimum of six months experience with hands-on, end-to-end Payroll processing. We need someone with more than tertiary knowledge.
    • Experience with U.S. business/financials.
    • You can diagnose and solve minor problems and understand the Payroll-to-Bookkeeping information flow

Posted on 07 Jan 17:43, Closing date 6 Feb
Apply
Chantelle Lawrence
[email protected]
087 351 0743

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