Administrative Front of House Assistant/ Reception

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General Details
, MalmesburyWest Coast
Advertised By: Agency
Company Name: WhatJobs
Job Type: Contract

Artist Admin is urgently looking for a full-time diligent, competent, independent taskmaster to manage the front of house at artist admin Cape Town. The ideal candidate should be able to manage all incoming requests and act professionally, with attention to detail and look forward to opportunities for growth whilst maintaining a welcoming front-of-house experience.

Working Hours: 9am – 5pm, Mondays to Fridays

Full-time availability from .


The candidate would be expected to:
Manage the front of the office and handle all incoming clients and calls in a friendly and professional manner.
Manage the switchboard.
Pay attention to potential communication opportunities for the business and execute them with the rest of the team. 
Work with the rest of the team to manage all outward-facing communication for the company. This includes Instagram, Google my business, LinkedIn, Facebook, our own website and periodic mailers to clients.
Stay on top of what the office needs in terms of stationery, groceries and hardware, and restock as needed.
Help with anything needed in the office from time to time.
Client communication and relationship management.
Facilitate collections and drop-offs for our clients and suppliers.
Be available and willing to work overtime with another member of staff on exhibition opening evenings (1-2 times a month).
Open and close the front-of-house Mondays to Fridays, 9am – 5pm.
Help create a fully functional, loving work environment for everyone who visits or joins the team.
Advanced/Innovative problem solver
Clear, friendly, and accommodating communicator
Have fantastic written and verbal communication in English.
Diligent and attentive
Detail and systems orientated
Independent taskmaster
Mid-level to advanced user computer skills required (Excel, email, word etc) 
Google workspace, social networks, CRM and website familiarity is advantageous. 
Have a willingness to assist and help other team members with tasks.
A passion for the arts and helping artists
Please apply below and do not email us directly. Thank you!

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