WSP is one of the most diverse consulting firms in Africa. To further our strategic business execution plan, we are seeking leaders that share our guiding principles – we value our people and our reputation; we are locally dedicated with international scale; we are future-focused and challenge the status quo; we foster collaboration in everything we do and we have an empowering culture and hold ourselves accountable. We are committed to the achievement and maintenance of diversity and equity in employment.
Job Title: HR Administrator
Location: Bryanston, Gauteng, South Africa
Reference #: WSP/SUP/BRY/01/2021
Contract Type: Contract
The role of the HR Administrator is to provide administrative, data analysis and coordinating support within the HR Team to ensure the smooth delivery of a pro-active administrative and operational HR service.
•Employment Equity and statutory reporting: form part of the organisational EE committee and serve full co-ordination and administration function for meetings. Prepare and submit statutory EE reporting data timeously.
•Full function payroll processing: collation of monthly payroll items and timeous submission to the payroll team for processing, including attaining relevant sign-off and reasonable follow-ups where required
•Reporting: Provide a variety of accurate reports to support the HR team and business as requested and required including headcount reporting.
•Data Integrity and Systems: ensuring full and accurate completion of all employee data, changes and regular reconciliation of data integrity, using Sage 300 People, GPD and/or any other relevant HR systems.
•Recruitment administration: advertising positions utilising the organisational recruitment platform and process, compiling shortlist reports, setting up interviews, responding to applicants, drafting of contracts of employment, collating the pre-employment data (references, pre-employment health questionnaires etc), communication to line managers and other stakeholders.
•Onboarding: liaise with all relevant stakeholders in preparation for new employee commencement, updating relevant HR systems and sending onboarding documentation and details to new employees
•Processing of leavers: issuing leaver forms on receipt of termination documents, updating the employment status on the HR System, checking with the Finance & Training department for any outstanding loan/agreement balances prior to updating Payroll.
•Employee Movements and Changes: full administration for all forms of internal employee moves/changes; updating the system and advising the key stakeholders to ensure this is processed.
•Administrative support, projects and queries: ensuring the HR officers, Business Partners and HR Director have full administrative support across a range of activities; including minute taking informal employee meetings, employee transfers, filing, data management and general queries.
•Attend to employee queries: ensuring all queries coming through to HR via all platforms are dealt with in a timely and accurate manner, standards are met, and work is delivered. The whole administrative function must be responsive to the needs of the business.
HEALTH AND SAFETY:
•Role model standards for SHEQ performance and behaviour consistent with the company’s health, safety, environmental and quality vision and policies by influencing those around you
•Contributing to the identification of SHEQ risks and driving processes to achieve Zero Harm
•Embracing, displaying and promoting the company values and ensuring a safe working environment is maintained at all times
QUALIFICATIONS AND EXPERIENCE REQUIRED:
•3 – 5 years’ experience in an HR Administration role
•National Diploma in Human Resource Management. Degree or studying towards a degree advantageous
•Solid HR Data systems experience. Sage 300 People highly advantageous
•Solid Excel skills with a strong focus on V-lookups and Pivot Tables
KEY COMPETENCIES AND GENERIC SKILLS:
•A positive attitude with a strong work ethic is key.
•Good knowledge of the Microsoft Office suite in particular Excel is essential.
•Applicants should be able to demonstrate a strong client focus, with a proactive approach towards delivery of their duties and a positive attitude to all tasks. Strong planning and organisational skills, attention to detail and use of their own initiative are qualities vital to the role.
•Applicants should also have excellent communication and interpersonal skills at all levels.
•Candidates should be strong team players, committed and willing to take on new challenges.
•Ability to accommodate changing workload priorities
•Effective time management skills
•Ability to take initiative within reason
Application Deadline: 02/03/2021