Your role is to create and maintain a healthy work environment, ensuring high levels of organisational effectiveness, communication, and safety. The responsibilities will consist of general office and facility management, company secretarial administration, bookkeeping and scheduling meetings and appointments.
Medical Society Administration
Responsible for the day-to-day administration and office management of a Medical Society (+/-700 Members), which includes (but is not limited to) all the correspondence, marketing, the processing of service applications and membership administration support.
Assist the Medical SocietyBoard of Directors and all councils and committees with their events, activities and administration throughout the year and assist with the organisation with their yearly conference and any travel and accommodation arrangements.
Answers and screens telephone calls. If necessary, takes accurate messages directs the call to the appropriate person. Responds to requests promptly and provides clear and accurate information within the scope of knowledge and authority.
You will type correspondence, forms, reports, manuscripts, or other materials that may require complex formatting. You will prepare documents with stylised formats, lettering or graphics using specialised commercial software, such as desktop publishing or graphics packages. Proofreads and edits materials for grammar, punctuation, and spelling.
You will schedule appointments and meetings when requested. You will also need to attend such meetings inside and outside of business hours.
Organise conference calls and meetings, sometimes with large numbers of participants as and when required.
Reserve meeting locations and equipment if required.
Draw up meeting agendas, minutes and other materials as requested.
Organise travel arrangements for the society board of directors as needed.
Assist the annual conference Organisers with information and schedules as an when required.
Maintain files, records and databases and enter information from source documents into computer databases and spreadsheets, compiling, printing, and distributing periodic reports, mailing labels and other information as needed.
Handle enquiries and communication regarding the associations' committees, councils, services, memberships, and products.
Source and handle the association's marketing through regular newsletters, websites, emails, and social media platforms.
Must be willing to travel nationally to support the association with administration and events, in and outside of business hours.
Motivate for financial budgets for process operations or improvements.
Handle the medical Society membe…