Permanent Meetings and Events Coordinator

General Details
, StellenboschCape Winelands
Advertised By: Agency
Job Type: Full-Time
My client, a five-star establishment based in Stellenbosch is seeking to employ an organized Meeting and Events Coordinator with excellent administrative skills. The successful candidate will be responsible for coordinating the delivery of food and beverages and all details pertaining to functions held at the facility

The Meetings and Events Coordinator should be an ambassador for the brand and professional at all times. Friendly and efficient over the phone or on a site visit, with a high level of energy to keep the client interested. Organized and excellent admin skills

Marketing and selling conference and banqueting facilities

Ensuring all enquiries are recorded daily on the enquiry sheet for Management to assist with conversion of quotations

Scheduling and conducting site inspections

Scheduling reservations: block bookings and venues

Communicating details and changes of events clearly

Planning well so each event runs smoothly

Ensuring deposits, final pre-payments and balances due are paid on time

Assisting meetings and Events Manager with on-site events where required

Completion of function delivery sheets in an accurate and timely fashion

To comply with all statutory and company regulations relating to Health & Safety and hygiene

To ensure that the client’s queries and complaints are dealt with promptly and personally and serious situations reported to the Meetings and Events Manager/ Duty Manager

To attend weekly Operations and F&B meetings communicating all information to staff in relevant department

Ad-hoc duties as requested


Great communication skills- verbal and in writing

Good knowledge of hotel management systems

Needs to be able to work very focuses and react quickly and with creativity to enquiries

Maintains a good energy level

Excellent organisational and administrative skills

A cool head to deal with last minute requests and problems

A can-do attitude, because you may need to hire audio visual, lighting, a DJ, a band, stages, and marquees

Job Reference #: SW002325/JM

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