Permanent Meetings and Events Coordinator

General Details
Location:
, StellenboschCape Winelands
Advertised By: Agency
Job Type: Full-Time
Description
My client, a five-star establishment based in Stellenbosch is seeking to employ an organized Meeting and Events Coordinator with excellent administrative skills. The successful candidate will be responsible for coordinating the delivery of food and beverages and all details pertaining to functions held at the facility
Responsibilities:



The Meetings and Events Coordinator should be an ambassador for the brand and professional at all times. Friendly and efficient over the phone or on a site visit, with a high level of energy to keep the client interested. Organized and excellent admin skills



Marketing and selling conference and banqueting facilities


Ensuring all enquiries are recorded daily on the enquiry sheet for Management to assist with conversion of quotations


Scheduling and conducting site inspections


Scheduling reservations: block bookings and venues


Communicating details and changes of events clearly


Planning well so each event runs smoothly


Ensuring deposits, final pre-payments and balances due are paid on time


Assisting meetings and Events Manager with on-site events where required


Completion of function delivery sheets in an accurate and timely fashion


To comply with all statutory and company regulations relating to Health & Safety and hygiene


To ensure that the client’s queries and complaints are dealt with promptly and personally and serious situations reported to the Meetings and Events Manager/ Duty Manager


To attend weekly Operations and F&B meetings communicating all information to staff in relevant department


Ad-hoc duties as requested



Requirements:




Great communication skills- verbal and in writing


Good knowledge of hotel management systems


Needs to be able to work very focuses and react quickly and with creativity to enquiries


Maintains a good energy level


Excellent organisational and administrative skills


A cool head to deal with last minute requests and problems


A can-do attitude, because you may need to hire audio visual, lighting, a DJ, a band, stages, and marquees









Job Reference #: SW002325/JM

Website:
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