My client is a well established NGO within conservation and they are seeking to employ a Procurement Controller. The organization has obtained funding from various donors to fund projects in the different Transfrontier Conservation Areasâ??s and the spending of such funds must follow donor procurement rules which are specific for each donor and project
Du

ties and functions:



The Procurement Controller will report to the Chief Financial Officer and will support and advise the Senior Project Managers responsible for the implementation of donor programs. The Procurement Controller will be responsible for the production and upkeep of the organisation’s procurement and supply chain policy.


Overall responsibility for supervision and monitoring of procurement planning and compliance with donor procurement requirements, including the review of procurement plans.


Study all donor agreements and have a good understanding of the procurement and related compliance requirements.


Supervise the execution of the procurement plans and ensure the correct templates and formats are being used by the respective programs.


Backstop all requests for donor no objections that may be required for deviations from prescribed procedure as well as those required for specific thresholds.


The Procurement Controller will do quality control of all proposals after templates are approved to ensure quality is maintained to prevent audit queries.


Support the development of template procurement documents for specific programs in line with donor requirements.


Support programs with the appointment of Tender Agents for major contracts that cannot be managed internally and coordinate the tender process for internally executed tenders in line with the organisation’s procurement and supply chain policy.


Provide procurement training to program personnel on procurement-related matters.


Develop and circulate tools and guidelines to support program personnel in their work.


Oversee, drive, enhance and optimise the business requirements of the procurement system used


Review and monitor procurement within the organistion to identify potential fraud, maladministration, and areas with high residual risk for escalation to and review by management and internal audit.



Qualifications / Experience



Min five (5) years’ experience with procurement in large development programs, including a proven track record of experience working in different countries within southern Africa;


Hold a suitable qualification in Supply Chain Management or similar;


Procurement of goods, works and services (including both consulting and non-consulting services);


Management of contracts for the supply of goods, works and services (including both consulting and non-consulting services);


Experience with t…