Telesure Investment Holdings Ongoing Job Vacancy – Apply Now!

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The Project Administrator assists with project administrative duties such as maintenance of the project plan, record keeping, preparation of reports, management of project folders, scheduling meetings and preparing presentations, etc. from the project initiation phase to the project closeout phase.

 

 

 

 

Job Title: Project Administrator
Location: Dainfern, Gauteng, South Africa
Reference #: Project Administrator
Contract Type: Permanent
Salary: Market Related

Job Summary:
Manage and control the project management software, including status reporting, user management and sanity checks;
Provide day to day administrative support to the Project Manager;
Monitor receipt of all deliverables as per defined project execution cycle;
Perform general clerical duties including but not limited to: photocopying, faxing, mailing, and filing;
Answer and make telephone calls and transfer to appropriate staff member; courteously and efficiently handle all enquiries and requests, attending to them when appropriate;
Make good use of office equipment such as computers, copiers, scanners, telephones and audio-visual equipment to communicate to the broader project team;
Implement, manage and maintain a project library (electronic and hard copy) or all project related documentation (PDR, Project Schedule, Invoices, etc.).
Check receipt of all supporting documents for invoicing;
Comply with office procedures, project instructions and the financial procedures within the project including formatting all project documentation for project procedures and standards;
Maintain the project calendar and manage project related appointments;
Document agendas, invitations, meeting minutes and reports according to the required standard;
Chair meetings on behalf of PM’s in the event of conflicts in agendas or emergencies
Ensure dissemination of information, action items and important project updates after standing meetings
Arrange travel, car hire, accommodation and logistics for project staff;
Arrange the logistics, including accommodation and travel for meetings and conferences;
Arrange conference and meeting facilities, including audio-visual requirements
Manage and monitor archiving systems;
Undertake administrative tasks delegated by the Portfolio and Project Manager;
Effectively build and maintain relationships with peers, team, colleagues and business and project stakeholders;
Ensure project are audited as they progress through the project management life cycle
Contribute to optimising work practices and procedures;
Ensure project problem areas are identified and assist in resolution thereof;
Develop skills and knowledge to progress towards Project Manager
Expected to work overtime from time to time especially during large scale project implementations

Requirements:
Knowledge and Experience Requirements:

Level of Education:

Essential:
Essential: Standard 10 / Grade 12 / University Entrance – NQF 4

Desirable:
Diploma in Project Management

Experience:

Essential:
1 – 3 years’ work experience as Project Administrator

Desirable:
Proven track record in administration
Proven track record of administering project schedules
Microsoft Office
Working knowledge of MSP/EPM
Proven experience in cooperating with Project Managers for the delivery of projects
Exposure to project management methodologies and frameworks
Insurance Industry knowledge will be a bonus but not required

Essential:
Project Management Life Cycle (Agile, RUP, Iterative, Waterfall)
Microsoft Excel
Microsoft PowerPoint
Microsoft Project
Microsoft Outlook
Project Management software tools (Microsoft Projects)

Desirable:
Emotional intelligence, Self-Awareness & Quality Orientation
Determination/Dedication/ Initiative
Reliability
Customer Service Orientation
Interpersonal Sensitivity
Resilience
Self Confidence
Results focused
Attention to Detail
Planning and organizing
Teamwork
Action Orientation
Flexibility
People orientated
Knowledge sharing
Deadline orientated
Excellent client-facing and internal communication skills
Excellent written and verbal communication skills
Computer literacy

Essential:
Information Safeguarding
Discipline and due diligence

NB: Applicants who have not received any correspondence from us within three weeks from the closing date can consider themselves unsuccessful.

To Apply:

Click Here!

Application Deadline: 15/09/2021

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