to join their team, based in the Northern Suburbs. The ideal person will be able to manage a team and work independently.
Payroll & HR functions
Ability to maintain and update full payroll system.
Loading – new staff details.
Ensure all information pertaining to company Pension / Provident Fund is up to date.
Ensure all levies payable to the relevant Bargaining Council are up to date.
Ensure that all staff files are up to date with relevant documentation pertaining to each member of staff.
Maintain changes to staff details i.e. personal information& changes.
Ensure staff information is at all times up to date.
Loading and maintaining leave records.
UI-19 forms and related documentation.
Maintain relevant training information and invoices required by HR for annual submission.
BBBEE (Broad-Based Black Economic Empowerment) related admin for annual submission and review.
Assisting with any/all HR admin and payroll requests and queries.
Keeping control of all office expenses – ensure signed off by relevant party.
Reconciling supplier accounts.
Operational and major Projects
Payment of suppliers and contractors.
Reconciliation of accounts.
Keep record of all project costs and related payments made / receive.
General Housekeeping and ensuring that general admin office maintenance issues are attended to i.e. but not limited to keep reception neat and tide; light bulbs replaced; aircons in working conditions and serviced; kitchen kept neat and tidy; printers fully functional; workstations kept neat and tidy; confidential files locked away; spare keys kept secured; ensuring visitors are well received and attended to.
Keep control and maintain various costs relating to office expenses.
Report & identify anomalies and extraneous expenses.
Cell Phone usage.
Vehicle running costs / Fuel.
Groceries – payments only.
Insurance claims and related documentation.
Up-to-date financial reporting as and when required by management.
Financial report including debtors and analysis to be handed to management every Friday by 12h00.
Assist with drafting of but not limited to correspondence to SARS, Tax Clearance Certificates, Letters of Good Standing, etc.
VAT calculations and submissions, payments and claims.
Assist with FICA applications.
Assist with annual Audit preparation, queries and related documentation.
Liaising with banking institutions.
Group of companies’ full accounting system i.e. but not limited to cash book / creditors / debtors / trial balance / income & expense statement / balance sheet / journal entries / general ledger.
3rd party payments on instruction only.