Legal Secretary-Administrator -Based in Botswana

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General Details
, OtherJohannesburg
Advertised By: Agency
Job Type: Contract

Transcribe and proofread legal documents
Client communication, preparation of correspondence and email
Ensure all documents (including court documents and other correspondence) are in order and filed/delivered before deadlines.
Process third party and vendor invoices
Preparing client invoices and despatching same
Arrange travel arrangements for attorneys
File, organize, scan, copy and fax legal documents, including correspondence in a timely manner
File/records maintenance both paper and digital
Answer phone calls, emails, take notes/messages and redirect calls when appropriate
Schedule court hearings, and other meetings
Facilitate the meeting of deadlines by maintain the firms diary and provide timely reminders
Payroll administration
Coordinate activities throughout the office to ensure efficiency and maintain compliance with the firms policy
Supervise members of the administrative staff, equally dividing responsibilities to improve performance
Support bookkeeping and budgeting procedures for the firm
Create and update databases and records for financial information, personnel and other data
Track and replace office supplies as necessary
Submit reports and prepare proposals and presentations as needed
Qualifications for Legal Secretary/Administrator
3+ years' experience as legal secretary/Administrator
Familiarity with legal documents and terminology
Working knowledge of legal management software systems. Knowledge of LMS is an added advantage
Ability to type fast with high accuracy
Proficiency with Microsoft Office programs
Able to effectively prioritize and meet deadlines
Superior written and oral communication skills
Understanding of and experience with conveyancing is a plus

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