To develop and maintain the Fund procurement guidelines, policies and procedures, leads sustainable procurement initiatives, drive procurement activities throughout the Fund, negotiates new supply agreements and renegotiates existing supply agreements.
Job Title: PROCUREMENT MANAGER
Location: Bryanston, Gauteng, South Africa
Reference #: PM01#
Contract Type: Permanent
Salary: Market Related
Provide expert procurement guidance to executives within EPPF and manage procurement service delivery:
.Undertake, complete and manage specific procurement projects, establishing contractual agreements and provide ongoing monitoring as required
.Provide a strategic, efficient and flexible procurement service which will deliver optimum value for money, cost savings and best quality of service.
.Develop key relationships with business stakeholders and strategic supply partners to realise greater value for EPPF, advising on scope decisioning and ensuring that commercial synergies and interdependencies across procurement initiatives and contracts are managed/exploited.
.Educate and train managers and employees on Fund’s procurement systems and processes to a knowledge level relevant to the position.
.Implement change and develop new processes to better procure goods and services with suppliers to obtain the best price and service while maintaining win-win relationships.
.Advise and support employees with procurement and supplier relationships to drive better procurement practice across EPPF.
Quality Assurance and Compliance:
.Manage, improve and monitor Fund’s procurement systems and processes to embed best practice, maximise value derived and ensure procurement risk is managed and compliance is achieved.
.Manage overall direction, coordination, and evaluation of procurement for the Fund in alignment with compliance to policies and processes. Tracks deviations from procurement policies and procedures and raises non-conformance.
.Upholds code of ethics, and gift policies.
.Implement procurement strategies to maintain security of supply, optimum value for money, reliability of supplier in terms of quality and time and fulfilling BBBEE requirements.
.Ensure all procurement and contracting activities including pre-qualification, tender management, negotiation and preparation of contracts are conducted in compliance with procurement policies.
Vendor/ Supplier Management:
.Implement strategies to perform all procurement and contracting activities including pre-qualification, tender management, negotiation, preparation of contracts, key performance indicators and negotiation of contract renewals.
.Set policy and guidelines for delivering commercial and cost-effective procuring process for the business focussing on high quality products.
.Develop key relationships with business stakeholders and strategic supply partners to create win-win opportunities to negotiate the best deal for pricing, terms and supply contracts.
.Review and analyse all vendors/suppliers, supply, and price options and identify cost reduction opportunities to achieve financial goals.
.Oversee list of suppliers and overall delivery quality.
.Drive the tender process, which includes supplier relationships and contract management for goods and services.
.Manage commercial and reputational risks in its relations with external suppliers
.Contract management, place bids to obtain business of new vendors, discuss pricing, and monitor all aspects of the terms of a contract.
.Identify opportunities for new integrated procurement/supply agreements.
.Manage, track and assess total costs of company purchases.
.Oversees the effective maintenance of the Fund’s facilities, as well as the safety and security of staff and assets.
.Continually reviews space and facilities requirements, ensuring existing facilities are optimised and cost-effective against changing needs of the Fund, its employees and market trends
.Manage planning of resource requirements, ensure sufficient capable resources are in place to meet service delivery demands, maintaining the effective and efficient capability of the department.
.Build a high performing team where the best people are deployed in the right roles and deliver against strategy.
.Ensure that all employees are motivated, developed.
.Manage employees’ performance and ensure that their individual and collective performance is of the required standard.
.Implement and maintain an effective system of internal controls and delegations of authority for the department, to ensure that accountability for decisions made.
.Inspires, aligns and engages employees around the vision and strategy of the Fund, maximising employee engagement and willingness to invest discretionary effort.
.Analyse market and delivery trends so as to develop innovative and sustainable procurement guidelines and processes that support new trends and business requirements.
.Develop and implement innovative and sustainable procurement guidelines, policies and procedures
.Research and identify new suppliers in the market and initiate business and organization partnerships
.Conduct business review meetings with key stakeholders to assess risk, review future strategies, and identify potential cost down and improvement opportunities.
.Track and report key functional metrics to reduce expenses and improve effectiveness.
.Control spend and build a culture of long-term saving on procurement costs.
.Research new products and services to meet company’s goals and ensure cost effectiveness and high quality.
Annual Budgets / Financial Management:
.Manage the procurement and facilities budget and ensure programme milestones related to procurement and facilities are achieved on time and within budget.
.Compile and gain budget approval (with support of the Board of trustees) in line with policy guidelines.
.Manage costs against guidelines and ensure alignment of expenditure with the budget.
.Manage the update on a monthly basis of the intranet for procurement information.
.Manage the reporting to the financial manager on a monthly basis within reporting guidelines the BBBEE spend and procurement savings values.
TECHNICAL COMPETENCY REQUIREMENTS:
.Good knowledge of vendor sourcing practices and procurement techniques
.Strong commercial contractual knowledge, service level management and negotiation skills to achieve win-win outcomes
.Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access)
.Strong risk management and commercial project management skills.
REQUIRED MINIMUM EDUCATION/TRAINING:
?Post Graduate Degree in Business Administration, Supply Chain, Logistics, Accounting, Economics or related field.
REQUIRED MINIMUM WORK EXPERIENCE:
.At least 6 years’ experience in procurement management and supply chain operations which should include at least 2 years experience in a management role (where relevant).
.Familiarity and working experience with procurement systems and supplier negotiation.
.Insight into sustainability and BBBEE principles and levers in procurement practices
Application Deadline: 19/01/2022