Portfolio Administrator

Do you want to join a Top Notch Company as a PORTFOLIO ADMINISTRATOR? Do you have 2+ yearsâ?? experience managing 250 properties and want to be part of a dynamic, forward thinking Company? Then look no further. Non negotiable PAYPROP & RED RABBIT experience.


SECTOR:                  FINANCE



  • Monthly list to team on tenants that are vacating on allocated portfolio
  • Send Vacating checklist to all tenants who give notice on allocated portfolio
  • Attend AGM’s on allocated blocks in person or via zoom
  • Monthly walk around blocks managed and report to managing agents on findings – follow up on items that need to be attended to
  • Receive rental application and open file on laptop, prepare all docs
  • Upload lease to payprop and debit order form
  • Create property, create tenant and create invoices on payprop.
  • Monthly statements to Landlord
  • Monthly statements to tenants and invoices
  • Attend to monthly reconciliation of rental payments on allocated portfolio
  • Attend to monthly account payments for Landlord
  • Attend to Deposit refund payments within 14 days
  • Load deposit processing fee on deposit refunds
  • Follow up on tenants in arrears as per strict process LOD on 4th of every month
  • Investors to be kept updated on late payments at all times
  • Have an action plan in place to collect arrears
  • Eviction instructions to be handed to attorneys o.b.o owner if requested
  • Download contracts expiring from payprop according to 40/80 rule, negotiate renewals accordingly and ensure all invoices have been loaded
  • When warning letters are received by Body Corporate, send to tenant and keep track that it is followed up on
  • Attend to problems with water and electricity accounts


  • NQF 4 or working towards completing your NQF 4
  • Experience with rentals
  • Great administrative skills
  • Excellent communication skills and telephone etiquette
  • Red Rabbit, Payprop, Excel, Google docs

Interested?  Apply on our website at www.statusstaffing.com or e-mail [email protected] today.

Should you not hear back from us within 10 working days, please consider your application as unsuccessful.  We will retain your credentials for future similar roles.

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