Permanent Administrator / Journal Operations Coord

General Details
, OtherNorthern Suburbs
Advertised By: Agency
Job Type: Full-Time
My client based in the Northern Suburbs, focusing in the Academic industry is seeking to employ an Operations Coordinator to join their Journal department. The ideal candidate will have excellent communication and grammar skills, attention to detail and be able to work within a team environment. We are looking for someone that is self-motivated and result orientated. The following will apply;
Job Summary:

Operations Coordinator assist in the day-to-day coordination and management of operational activities of all in-process and forthcoming manuscripts. Build and maintain strong interpersonal relationships with authors, reviewers, Section Editors and Editors-in-Chief. Maintain regulatory quality standards (double-blind peer review and ethical review practices) and ensure all forthcoming operations documents are complete upon its release to production staff to ensure project delivery is within allotted timelines.

Journal production targets

Communicating with the publications department, and production staff on timescales and manuscript progress to manage deadlines for stages in the unassigned and review publishing process.

Preparing documentation for weekly and monthly publications meetings with the supervisor.

Actioning Editor-in-Chief, Managing Editor or Section Editors editorial decisions and/or requests.

Follow-up on reviews and revised manuscript progress.

Liaise with authors throughout the unassigned and review process, as to keep them informed on the status of their manuscript on a bi-weekly basis.

Communicating with authors in allocated journals to clarify the requirements and obtain missing information for the manuscript to meet the submission standard, set out in the company policies and author guidelines.

Planning and management of forthcoming manuscripts, as set out in the deliverables brief, scheduling and actioning processes to ensure timeous release to production staff.

Obtaining permission to publish forms, prior to the commencement of the review, from authors to protect both companies, Editorial Board and the authors against plagiarism claims.

Receiving, coordinating, executing and finalising administration tasks and emails of authors, of manuscripts, of peer reviewers and editors.

Manage and be responsible for the running of, to meet objectives, of the peer-review process from manuscript submission to final editorial decision, including managing the editorial mailboxes.

Collecting reviews to translate into a collated reviewer report to be considered by the Editor-in-Chief, Managing Editor or Section Editor.

Regularly test the company workflow of the journal, to determine whether it is a valid and true representation of the operational flow of the manuscript in the submissions and review processes. Alerting the supervisor if deviations occur as to inspect and resolve.

Compile and release an updated weekly status action list for the Editor-in-Chief, Managing Editor or Section Editors to perform, wi…

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