Payroll Assistant

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General Details
, KensingtonJohannesburg
Advertised By: Agency
Job Type: Full-Time

Our client, a dynamic and well-established legal insurance company, is currently looking for a Payroll Assistant to join their team in Johannesburg (Houghton).




  • Matric / Grade 12
  • 2 Years of experience as a Payroll Assistant
  • Exposure to Labour Law and employment equity regulations
  • Experience using Sage VIP and Sage 300 People Payroll system is essential
  • Strong MS Outlook, MS Excel and MS Word skills



  • Process monthly payroll, including monthly and year-end returns statutory, skills and Equity reporting. Gather and examine department spreadsheets. Enter variable earnings and deductions – Checking and balancing.
  • Resolve any payroll errors.
  • Deal with employee salary and payroll queries.
  • Process all new employees. Ensuring that contracts are correct and signed. Update records of new staff.
  • Complete termination paperwork, inc. the issuing of UI.19 and service letters.
  • Create and maintain all employee personnel files (digital), ensuring that terminations are archived and cleansing of information held in line with the POPI act.
  • Assisting with reporting from payroll in line with HR and business requirements.
  • Collate monthly spreadsheets as required and process, in line with company requirements.
  • Preparing and distributing hard copy of electronic pay checks - Add payments to the bank Import.
  • Performing all tasks well before the pay run to ensure that staff members are compensated and notified on time.
  • Maintain leave records, including processing of all types of leave, sick absence reporting and the administration of accumulated leave.
  • Support the administration of annual salary reviews, employee bonuses.
  • Support all internal and external HR related inquiries or requests.
  • Assist with disciplinaries and grievances when necessary.
  • Any other payroll duties as required by the business.



  • Flexible and adaptable in approach to work, with the ability to multi-task.
  • Able to work after hours if necessary.
  • Able to deal successfully with all types of people, at all levels.
  • Meticulous and accurate, excellent attention to detail.
  • Good communicator and personable.
  • Highly organised with the ability to prioritise.
  • Process driven.
  • Team player.

Job Summary Responsibilities will include: acting as the point of contact between the professional staff and clients; providing administrative assistance to the professional staff; attending to debt collection on behalf…
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